Public records library › 26-262 › Budget calendar narrative FY2027-redacted.pdf

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# Budget calendar narrative FY2027-redacted.pdf
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--- Page 1 ---
Budget Calendar  FY2027 Page 1 of 5 
CITY OF MOSCOW 
FY2027 BUDGET CALENDAR 
 
DATES THINGS TO DO RESPONSIBILITY 
January 16, 2026 Send reminder to commission staff 
liaisons to discuss commission budget 
requests at their February meeting 
 
City Clerk 
March 2, 2026 Send reminder to send full-time and 
part-time new position and/or 
reclassification requests to HR by  
March 16, 2026. 
 
HR Manager 
March 9, 2026 Fleet requests returned to Fleet 
Division 
 
All division managers  
March 9, 2026 New technology requests returned to 
Information Systems  
 
All division managers  
March 13, 2026 Preliminary meeting regarding Fleet 
allocations 
 
Fleet Manager; Deputy City 
Administrator – PWS Finance 
Director; City Administrator 
March 13, 2026 Preliminary meeting regarding IS 
allocations 
 
Information Systems Manager; 
Finance Director; City 
Administrator 
March 8 – 21, 2026 Mayor out of office 
 
 
 
 
March 16, 2026 New position and reclassification 
position requests, proposed start date, 
and justification to Human Resources.   
 
All Deputy City Administrators 
March 16 – 20, 2026 Spring Break (MSD and U of I)  
 
 
March 24, 2026 New position, reclassification 
recommendations and part-time wage 
review meeting.  
 
HR Manager; Finance Director; 
City Administrator 
March 26, 2026 CIP Project Review 
 
Assistant City Administrator – 
CD; Finance Director; City 
Administrator  
 
§ 74-106 (4) and (8)
§ 74-106 (4) and (8)
§ 74-106 (4) and (8)
--- Page 2 ---
Budget Calendar  FY2027 Page 2 of 5 
March 23, 2026 Complete Fleet budget due to Finance 
Director  
Fleet Manager; Deputy City 
Administrator – PWS, Finance 
Director; City Administrator 
 
March 23, 2026 Complete Information Systems budget 
due to Finance Director  
Information Systems Manager; 
Finance Director; City 
Administrator 
 
March 30, 2026 New position, reclassifications and 
part-time wages to Finance for 
inclusion in mPersonnel 
 
Finance Director; City 
Administrator 
April 6, 2026 Payroll projections available in BS&A 
 
Finance Director 
April 6, 2026 Revenue estimates due to Finance, 
including assumptions 
 
All Division Managers 
 
April 6, 2026 Grant estimates due to Finance 
Director 
Grants Manager, Deputy City 
Administrator – CPD 
 
April 10, 2026 Budget requests for ALL 
departments including CAPITAL 
are due in BS&A with notification 
to Finance Director and City Clerk  
 
All Division Managers 
 
April 13-17, 2026 Review of all budgets and revenues City Clerk; Finance Director; City 
Administrator 
 
April 15-17, 2026 Notify Latah County of the public 
hearing date for the budget.  
Notification deadline is April 30, 
2025.  Include taxing district 
information update. 
 
City Clerk 
 
? 
 
Budget & Levy Meeting 
 
Fairgrounds 
April 22 – May 1, 2026 Budget meetings – Public Works and 
Services Group  
 
Listed group; City Clerk; Finance 
Director; City Administrator 
 
April 22 – May 1, 2026 Budget meetings – Administration, 
Finance and Public Safety Group  
 
Listed group; City Clerk; Finance 
Director; City Administrator 
 
April 22 – May 1, 2026 Budget meetings – Recreation, 
Culture and Employee Services Group  
 
Listed group; City Clerk; Finance 
Director; City Administrator
--- Page 3 ---
Budget Calendar  FY2027 Page 3 of 5 
April 22 – May 1, 2026 Budget meetings – Community 
Development Group 
 
Listed group; City Clerk; Finance 
Director; City Administrator 
 
May 1, 2026 Begin developing graphs for budget 
summary. Numbers are confirmed and 
finalized at the beginning of June. 
 
City Clerk 
 
May 6 – 7, 2026 Make up days and/or reschedules on 
budget requests 
 
 
May 11 – 15, 2026 Review and preliminary balancing of 
budget 
City Clerk; Finance Director; City 
Administrator 
 
May 12 – 15, 2026 Budget meeting with Mayor 
 
Mayor, City Administrator, 
Finance Director, City Clerk, 
Group  
 
May 15, 2026 Fee Resolution updates/changes to 
City Clerk 
 
Division Managers 
May 25, 2026 HOLIDAY – out of office Memorial Day 
 
May 27 – 28, 2026 Follow up meetings with Deputies if 
necessary 
 
Group; City Clerk; Finance 
Director; City Administrator 
June 1, 2026 New construction roll is due from 
County Assessor (no later than first 
Monday in June) 
 
 
June 3, 2026 Fund tables due to City Clerk  
 
Finance 
June 3 – 5, 2026 Finalize graphs for budget summary 
 
City Clerk; Finance 
 
June 8 – 9, 2026 Finalize fee resolution 
Finalize budget  
 
City Clerk; Finance Director; 
City Administrator 
June 8 – 10, 2026 
 
Print draft budget 
 
Administration 
June 12, 2026 
 
Draft budget to City Council 
 
Finance, Administration 
June 10 – 12, 2026; 
June 16 – July 3, 2026 
 
  
 
June 10 – 12, 2026 
 
Association of Idaho Cities Annual 
Conference  
 
Staff 
 
§ 74-106 (4) and (8)
--- Page 4 ---
Budget Calendar  FY2027 Page 4 of 5 
June 19, 2026 HOLIDAY - out of office 
 
Juneteenth 
July 3, 2026 HOLIDAY - out of office 
 
Fourth of July 
July 7, 2026 Council budget workshop  
 
Mayor, City Council & Staff 
July 18, 2026 Updates (if any) to fee resolution due 
to City Clerk 
 
Deputy City Administrators 
July 31, 2026 Valuation of current operating 
property roll from County (prior to the 
first Monday in August) 
 
Finance Director; City 
Administrator 
August 5, 2026 Publish 1st notice in the newspaper on 
August 8, 2026, and 2nd notice on 
August 15, 2026 
 
City Clerk 
August 17, 2026 Public hearing on budget 
Public hearing on fee resolution 
 
City Council, Staff 
 
August 19, 2026 Publish adopted appropriation 
ordinance (if approved at hearing) 
August 22, 2026 (no later than 
September 30) 
 
City Clerk 
August 26, 2026 If second public hearing is needed, 
publish 1st notice in the newspaper on 
August 29, 2026, and 2nd notice on 
September 5, 2026 
 
City Clerk 
August 26 – 28, 2026 If approved at first hearing, update 
“proposed” to “adopted” and reprint 
budget as needed 
 
Administration  
September 7, 2026 HOLIDAY - out of office Labor Day 
 
September 8, 2026 If second hearing is needed… 
2nd public hearing on budget 
2nd public hearing on fee resolution 
 
City Council, Staff 
 
September 9, 2026 If second public hearing was needed, 
publish adopted appropriation 
ordinance September 12, 2026 (no 
later than September 30) 
 
City Clerk
--- Page 5 ---
Budget Calendar  FY2027 Page 5 of 5 
September 10, 2026 Property tax certification to County 
no later than Thursday prior to 2nd 
Monday in September 
 
City Clerk 
September 30, 2026 End of the Fiscal Year
--- Page 6 ---
Redaction Log
Reason Page (# of occurrences) Description
§ 74-106 (4) and (8) 1 (3)
3 (1)
PII-day and month of birth,
social security numbers, driver’s
license and driver’s license
numbers, the names of any minor
children (initials of child will
remain), financial account
numbers, employer identification
number, business taxpayer
identification number, personal
addresses, phone numbers and
emails, medical records,
parentage, race, religion, sex,
height, weight and passwords to
protect the individual’s identity